BYLAWS
of the
Washington DC Unit WBCCI
ARTICLE I
ORDER OF BUSINESS
- Sec. 1Parliamentary procedures for all meetings of the Unit and Executive Board shall be governed by the
current edition of ROBERT'S RULES OF ORDER NEWLY REVISED except when they are in
conflict with the Constitution or Bylaws of this Club.
Sec. 2 The order of business shall be:
A. Pledge of Allegiance
B. Roll call of Executive Board and determination of quorum.
C. Reading of minutes of previous meeting.
D.Treasurer's report
E. Reading of correspondence
F. Reports of committee chairmen
G. Unfinished business
H. New business
I. Announcements
J. Adjournment
ARTICLE II
COMMITTEES
Sec. 1Standing Committees shall be:
A.Budget and Finance
B.Membership
C. Constitution and Bylaws
D. Activities
E.Family/Youth
F. Legislative
G.Publicity
H.Caravan
The President shall appoint and be an ex-officio member of all committees except the
Nominating Committee.
- Sec. 2All Standing Committees shall consist of a Chairman and as many members as deemed necessary by
the President. Chairmen of Standing Committees shall report at each meeting of the Executive Board.
STANDING COMMITTEES
General Duties
- 1. Budget & Finance - In cooperation with the incoming and outgoing Treasurer of the Unit,
prepare for the Executive Board a budget projecting the Unit's income and expenditures for the
calendar (or fiscal) year next ensuing.
- 2.Membership - Be the Unit/Club contact for prospective new members and explain the purpose
and objectives of the Wally Byam Caravan Club International. Extend invitations to prospective
members to attend a rally or meeting when making application for membership.
- 3.Constitution and Bylaws - To conduct a continuing review and study of the Unit and the
International Constitution and Bylaws and to make recommendations for any amendments or
additions deemed desirable and in the best interest of the Club.
- 4.Activities -
- 5.Family/youth - Plan programs to encourage participation of family/youth at Unit functions and
to be the liaison person between the Unit and International Family/Youth Standing Committee.
- 6.Legislative - To study, advise and recommend legislation in the interest of the Club and its
members; to recommend opposition to all legislation which is discriminatory and injurious to
the interest of the Club and its members.
- 7.Publicity - To collect newsworthy items of interest to club members and to publish monthly a
newsletter containing past and future events of the Unit, Region and International. To publish
yearly a roster in the form and content as directed by the Executive Board. Forward material to
Headquarters for publishing in the Blue Beret and Directory with respect to the Unit's activities
schedule.
- 8.Caravan - To plan, organize, and obtain leaders for Unit caravans that are operated or conducted
for the Unit within the scope of the WBCCI Caravan Handbook. To develop an aggressive Unit
Caravan program and to coordinate Unit caravan matters with appropriate Region and
International Caravan Committee personnel.
Sec. 3Special Committees may be appointed by the President as required.
ARTICLE Ill
GUESTS
Sec. 1 A guest (or guests) sponsored and invited by a member in good standing may attend activities of the
Unit. Members sponsoring such a guest shall pay one extra rally fee exclusive of the parking fee.
Sec. 2 A member in good standing in this Unit may sponsor and invite a prospective member to attend
activities of the Unit.
Sec. 3 Members in good standing in the International Club may attend activities of the Unit provided that
such members, and where required, shall have made prior reservation for each attendance.
Sec. 4 The Unit, once each calendar year, may host a rally, caravan or combination thereof with a
recreational vehicle club not chartered by the Wally Byam Caravan Club International, Inc., and it
may conduct, twice each calendar year, a Buddy Rally or a Buddy Caravan or combination thereof to
which each member of the Unit may invite not more than one non-member recreational vehicle
family.
ARTICLE IV
NOMINATING COMMITTEE
Sec. 1 The Executive Board shall, not less than ninety (90) days prior to the Units's annual business
meeting, appoint a three member Nominating Committee who shall, after having obtained the prior
acceptance for office of each nominee if elected, place in nomination one candidate for each office
and trustee to be filled by election, and submit a written report to the Executive Board which shall
include the names of all candidates considered, and the President shall distribute the report to the
membership not less than fifteen (15) days prior to said business meeting. Additional candidates
who have previously consented to accept the office if elected, may be placed in nomination from the
floor of said meeting. No seconds are required for any nomination.
ARTICLE V
DUTIES OF OFFICERS
Sec. 1 The President shall preside at all meetings of the Unit and Executive Board, enforce the Constitution
and Bylaws, appoint all standing committees and have such powers and duties as normally pertain to
the principal executive officer.
Sec. 2 The 1st Vice President shall attend all business meetings of the Unit and the Executive Board and
shall assist the President and assume the duties of the President in the President's absence.
Sec. 3 The Second Vice President shall attend all business meetings of the Unit and the Executive Board;
shall assist the President and the First Vice President; shall assume the duties of the First Vice
President in the absence of said officer; shall assume the duties of the President in the case of the
absence of the President and the First Vice President; shall perform the duties as assigned by the
Executive Board.
Sec. 4 The Corresponding Secretary shall issue notices of all meetings of the Unit and the Executive Board
as prescribed in Article VI, Sections 1 and 2 and Article VIII, Section 2 of the Constitution; shall
prepare an agenda of pending business for use by the presiding officer at each meeting; shall keep a
register of all members of the Unit.
Sec. 5 The Recording Secretary shall record and preserve the minutes of all official meetings of the Unit
and the Executive Board; copies of same shall be mailed to the members of the Executive Board not
more than fifteen days following each meeting; shall record the attendance of the officers and
trustees at each meeting and advise the presiding officer if a quorum is present.
Sec. 6 The Treasurer shall maintain the financial records of the Unit and shall receive all monies and
promptly deposit them in the bank previously chosen by the Executive Board; shall notify members
of expiration of dues and issue receipts for dues paid; submit a full written report of finances to the
Executive Board and the membership at each meeting and before retirement from office shall have
the books and accounts audited by a committee of not less than three members selected by the
incoming President; shall deliver all books, monies and property of the Unit promptly to the
incoming Treasurer.
Sec. 7 The duties of the Trustees shall be as prescribed in the Constitution, Article V, Section 1 and to
attend all meetings of the Unit and the Executive Board; to accept special assignments as directed by
the President.
ARTICLE VI
DELEGATES
Sec. 1 The Executive Board shall appoint one delegate and one alternate from among the officers and
Regular Members who will attend the annual Delegates meeting of the parent organization, the
Wally Byam Caravan Club International, Inc. Any vacancy occurring following such selection shall
be filled by appointment by the President. The delegate should be instructed with respect to the
wishes of the Unit on matters to come before the meeting. The President and Secretary shall certify
to these appointments.
ARTICLE VII
DUES
Sec. 1 The annual Unit dues of Regular and Affiliate members shall be set by the Executive Board.
Sec. 2 A member who fails to pay properly assessed International and Unit dues before November 15 may
not be listed in the Annual Membership Directory of the International Club for the following year.
If the dues are not paid and receipted by the Treasurer on or before December 31, the membership
will be terminated.
ARTICLE VIII
CODE OF ETHICS
Sec. 1 All members shall abide by the following Code of Ethics:
A. To be ever mindful of our responsibility to the Wally Byam Caravan Club International, Inc.
and through conduct indicate to the public that membership in this organization is an assurance
of our courtesy on the road and goodwill to all peoples and countries.
B. To say or print nothing which may reflect unfavorably on others and to dedicate ourselves to
the work of cementing together the members of our Units and Club in bonds of friendship,
good fellowship and mutual understanding
C. To conduct ourselves so as to inspire others also engaged in recreational vehicle travel to a full
appreciation of the intent and meaning of this code.
D. To maintain our camps and parking areas in an orderly manner and to leave them in a neat and
clean condition.
ARTICLE IX
LIABILITY
Sec. I Neither the Unit nor its officers are responsible for the loss of or damage to property or for injury
to or death of a person on the premises of any club function. This freedom from responsibility for
loss or damage to property applies regardless of whether that property has been received by any
member or officer or left upon the premises.
ARTICLE X
AMENDMENTS
Sec. 1 These Bylaws may be amended at any business meeting of the Executive Board by two-thirds vote,
provided the proposed amendment has been submitted to all members of the Executive Board in
writing ten (10) days prior to such meeting.
Sec. 2 Such amendments shall become effective upon adoption.
ARTICLE XI
MERGER, CONSOLIDATION OR DISSOLUTION OF THIS UNIT
Sec. 1 In the event the members of this Unit deem it desirable for this Unit to merge with another Unit, or
for the Unit to consolidate with other Units, or for the Unit to dissolve, the members shall, through
the President of this Unit, follow the appropriate procedures as prescribed in ARTICLE VII, Section
1 through 6 of the Bylaws of the International Club. These procedures are in accordance with
Section 501 (c) 7 of the Internal Revenue Service Code. Whether the Unit merges with another Unit,
or consolidates with other Units, or the Unit dissolves, none of the funds or property of this Unit
shall enure to the benefit of any member.
These Bylaws were last amended and the amendments as adopted became effective on__06 November 1999_
(date) at _____Shartlesville, PA_________(town and state).